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Summary
The Documents page allows users to:
View details of the documents uploaded against a vessel visit for the port and storage area.
Upload documents against a vessel visit and storage area.
View, download or delete the files uploaded.
View the audit for each document uploaded (including deleted documents).
Functionality
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To download a document, click the icon |
Vessel Visits
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When searching the Vessel Visit, the selectable ones that populate in the drop down are those with complete details. Incomplete details are greyed out Vessel Visits.  |
Storage Area
To manage or view documentation for a storage area, select the ‘Storage Area’ tab and ‘Select a storage area’ from the drop down.
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Filters
Document results can be filtered. Users can also order the results by clicking the columns headers.
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‘Show Deleted’: toggle to show or hide deleted documents. Deleted documents will appear in pink font.
Clear filters: this icon is a button that clears set filters.
‘Select document types’: the drop-down options populate from available documents uploaded.
Select a source': the drop-down options populate from available documents uploaded.
'Type here to filter…': is a free text search bar.
Audit Documents
Users can view audit details for documents by clicking icon: 
found in the ‘Actions’ column.
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Click ‘OK’ to close the window.
Upload Documents
To navigate to upload documents, click the Upload Document button: 
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The date/time received from the source is captured from the document upon upload. Note, MS Outlook does not always provide the mail message date during the upload, check the received date is correct and update if required. |
Delete Documents
To delete a document, click icon: 
you will then be asked whether, you are sure. Click ‘OK’. Deleted documents still have the actions, ‘View File’ and ‘View Audit’ available.
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