Summary

The Customs screen shows Customs CEDOs that are linked to a Vessel Visit. The screen displays details for each cargo item on the Declaration (CDO number). All items on a declaration are either cleared, on hold or cancelled. Messages are linked and unlinked to a vessel at the header level (per declaration). If one line item is linked, all other items on the same CEDO are also linked by the system. Users must verify all individual cargo items before authorising the vessel for load.

The Customs page allows users to:

• View details of Customs messages linked to a vessel visit

• Unlink CEDOs from a vessel

• View CEDO details including ‘issued’ and ‘received’ date information

• View full declaration details including current and previous versions

• Filter and sort messages by:

  • Vessel Visit

  • Message received Date range

  • Exporter

  • Clearance Status

  • Cargo type

  • Checked status

• Search for multiple Cargo Items

• Mark vessels as ‘clear for load’

Functions

Vessel Visit filter

The Vessel Visit filter allows users to filter by vessel and see all CEDOs that have been linked to the vessel.

Vessel Visit details

Next to the Vessel Visit search is a Vessel Visit Details icon.

Clicking on the icon will display the vessel visit details:

CEDO Received Date Range Filter

The Received filter allows users to filter results by the date the CEDO messages were received.

The display defaults to the date the first message received and the date the latest message was received.

Exporter Filter

The Exporter filter allows users to select an exporter from a dropdown list.

Clearance Status Filter

The Status filter allows users to filter by Status types. There are three Status types:

• Clear

• Hold

• Cancelled

Cargo Type filter

The Cargo Type filter allows users to filter by Cargo types. The Cargo Types include: Container, BBK, Bulk and Vehicle.

Unchecked messages filter

The Unchecked Messages filter allows users to display all the CEDOs they have not yet checked/reviewed.

Search messages by keyword

Users can copy and paste multiple Bill of Lading or container numbers to search all the messages received. The system will search for the values in both the Cargo Item and Container Number columns.

Unlink CEDOs from a Vessel

This function gives users the ability to unlink a CEDO message from a vessel that may have incorrectly been linked. When a CEDO is unlinked, it will be moved from the Customs page to the Customs Exceptions page.

View message details

If the view document icon is clicked, all information provided by NZ Customs is displayed, if the icon for multiple documents is displayed, it indicates there are more than one version of the same CEDO, a status change may have received (Hold/Clear) or the CEDO may have a content change.

Mark vessels as Clear for Load

This is a user decision and not automated by the system, when the user attempts to click Clear for Load the system will present a warning if there unchecked CEDOs.

It is up to the user to decide when to flag the vessel clear to load

a. if the button is pink, click to update the vessel to ‘Clear for Load’

b. if the button is grey, the vessel has been cleared for load

c. Cancel Vessel Clearance

The user can also remove the ‘clear for load’ status by clicking on the Cancel Clearance button

After clicking, a confirmation sign will display to confirm cancellation:

d. User history of the Cleared for Load action, using the history icon next to the button

CEDO Messages Displayed on Dashboard

The dashboard page has a CEDO Messages count within the Load view. The count numbers represent:

1. LEFT: Number of Cleared CEDOs

2. Right: Number of Hold or Cancel messages (not cleared)

Automatic Message Mapping Process

BBMS processes Customs messages and automatically attempts to link messages to an existing vessel visit. Messages are processed/Re-processed when:

• New TSW messages are received

• The vessel schedule is updated

• A vessel is manual added or updated