How-To

BBMS acts as a hub for the collection and reconciliation of bulk cargo operational data. The purpose of this page is to provide an overview of how aspects of BBMS function together.

Cargo Creation

There are three ways to create a cargo record that will be shown on Track and Trace:

1. Manual entry.

2. Data extraction from Excel documents.

3. Data extraction from PDF documents.

1. Manual Entry

This is done at the Create Cargo page. The data entry screen for cargo items is driven by templates based on exchange type.

Discharge Templates:

• Discharge Container Generic: Cargo Type is defaulted to ‘Container’ for this template.

  

• Discharge BBK Steel: Cargo type is defaulted to ‘BBK’ for breakbulk in this template.

  

• Discharge Mixed Cargo Generic:

  

Load Templates:

• Load Container Generic: Cargo Type is defaulted to ‘Container’ for this template.

  

• Load BBK Generic: Cargo type is defaulted to ‘BBK’ for breakbulk in this template.

  

2. Excel Documents

Uploading excel documents can be done on the Documents page. It is important to note, Excel documents that are uploaded must contain a format from which we can process. This is to ensure a more accurate data extraction across the excel sheets and headers. The user can choose to submit an excel file without choosing a processing template, this will not result in cargo being created automatically from this file.

The formats we allow so far include:

• Sofrana lists.

  • Discharge Container & BBK

    • Sheet Names: NZTRG, EMPTY, NPDL.

    • Headers: To tidy up

      

  • Discharge Empty

    • TBC

  • Load

    • WIP

• Thompson lists.

  • Discharge Full To add

    • Sheet Names:

    • Headers:

  • Discharge Empties list To add

    • Sheet Names:

    • Headers:

• Swires Lists

  • Discharge To add

  • Load WIP

3. PDF Documents

Uploading PDF documents can be done on the Documents page. Select documents have undergone training for data extraction. These include:

• “C3 Log load lists”.

• Geodis Wilson Discharge Lists

All other PDF documents that need to be converted to cargo records will need to be manually entered.

Flow chart for processable Excel & PDF documents

Once cargo items have been created, they will show in Cargo Track and Trace. For details on handling errors, refer to Processing Errors or Documents guides. Both pages provide access to addressing errors.