Contents

Summary

The 'Customs-MPI' screen shows Customs/ MPI clearance messages that are linked to a Vessel Visit. The screen displays details for each cargo item on the Declaration (CDO number). All items on a declaration are either ‘Clear’, ‘Hold’ or ‘Cancelled’. Messages are linked and unlinked to a vessel per declaration. If one line item is linked, all other items on the same declaration are also linked by the system. Users must verify all individual cargo items before authorising the vessel for load.

The user is advised to check the Detailed View to confirm Recipient ID for duplicate messages.

MPI Food hold and clearance messages are excluded.

Display Messages

Filter by Exchange Type at these icons:

Selecting the Exchange Type will alter the records showing on the Customs Exceptions for either Exports (exchange type: Load) or Imports (exchange type: Discharge). All column headers for the grid can be sorted in alphanumeric order.

Load

The grid displays rows of exceptions at the item level. If an item is linked to a vessel, all other items on the same customs declaration (CDO) are also linked to that vessel. Linking occurs at the CDO level.

Discharge

The grid content is organized into 3 layers:

Item: unique consignment item for example, a container number.
Packaging: packages within the consignment item are shown underneath the item. This is only generated from import messages.
Action: contains the instruction for the consignment, such as Hold or Clear.

Filter Results

The exceptions can be filtered by way of the following. Applied filters are cleared upon the change of Exchange Type (Load/ Discharge).

Vessel Visit: filter by typing in vessel visit or voyage and select from the prompted results in the drop down.
View Vessel Visit: when clicked, a pop-up window appears with the vessel visit details. For example,
Date: defaults to the first and last day of the received messages (exception messages).
Exchange Type: ‘Discharge’ refers to imports (CIDO records) and ‘Load’ refers to exports (CEDO records).
Clear Filters: this icon is a button that clears set filters.
Select by Transship: a dropdown of results that can be ‘Internation’, ‘Domestic’ or blank. This is determined by the results showing on the grid.
Importer / Exporter: a dropdown of results to be chosen from. These results are pulled from what is showing on the grid.
Status: when filtering with ‘Status', it searches the status at the item level, not action (for imports). Status will show as ‘Clear’, ‘Hold’, or 'Cancelled’.
Cargo Type: filter messages in the grid by cargo types, Container, Breakbulk, Bulk, Vehicle.
Unchecked Messages: this filters the items on the grid to show only those which have not been checked.
Search: free text search is available. Note: this does not allow for spaces which will result in a new line.
CSV: export a CSV document with the displayed items on the grid.

Detailed View

Open the detailed view pop up page for the corresponding item by clicking icon:

The detailed view provides further information not shown in the grid. The user can export all columns on the detailed view grid by way of CSV file by clicking icon:

Multiple versions of messages are shown in the detailed view. The default message details displayed is the current (most recent) version.

Example

Clear for Load

For export messages, users have the ability to set the vessel cleared for load. This is a user decision and not automated by the system, when the user attempts to click ‘Clear for Load’ the system will present a warning if there unchecked CEDOs. Items can be cleared for load when the button is showing:

Clear for Load: is greyed out when there are no items to be cleared showing on the grid.
Cancel Clearance: allows for cancellation of the cleared for load.
View Audit: enables a pop-up window with the Clearance History, date and user.

Unlink CDO to Vessel

Icon: is found to the right of the corresponding items unlinks the consignment item to the vessel. When a declaration number is unlinked, it will be moved from the Customs page to the Customs Exceptions page.

The Customs page allows users to:

View CEDO details including ‘issued’ and ‘received’ date information
Search for multiple Cargo Items

Unchecked messages filter

The Unchecked Messages filter allows users to display all the CEDOs they have not yet checked/reviewed.

The check box at the start of each row is expected to be checked by the user as they work through their Load List document.

Unlink CEDOs from a Vessel

This function gives users the ability to unlink a CEDO message from a vessel that may have incorrectly been linked. When a CEDO is unlinked, it will be moved from the Customs page to the Customs Exceptions page.

Note that if an item is unlinked all items associated with the CDO are unlinked.

View message details

If the view document icon is clicked, all information provided by NZ Customs is displayed, if the icon for multiple documents is displayed, it indicates there are more than one version of the same CEDO, a status change may have received (Hold/Clear) or the CEDO may have a content change.

Mark vessels as Clear for Load

This is a user decision and not automated by the system, when the user attempts to click Clear for Load the system will present a warning if there unchecked CEDOs.

It is up to the user to decide when to flag the vessel clear to load

a. if the button is pink, click to update the vessel to ‘Clear for Load’