Contents

Summary

The 'Customs-MPI' screen shows Customs/ MPI clearance messages that are linked to a Vessel Visit. The screen displays details for each cargo item on the Declaration (CDO number). All items on a declaration are either ‘Clear’, ‘Hold’ or ‘Cancelled’. Messages are linked and unlinked to a vessel per declaration. If one line item is linked, all other items on the same declaration are also linked by the system. Users must verify all individual cargo items before authorising the vessel for load.

The user is advised to check the Detailed View to confirm Recipient ID for similar messages.

Display Message Structure

Filter by Exchange Type at these icons:

Selecting the Exchange Type will alter the records showing on the Customs Exceptions for either Exports (exchange type: Load) or Imports (exchange type: Discharge).

Load

The grid displays rows of exceptions at the item level. If an item is linked to a vessel, all other items on the same customs declaration (CDO) are also linked to that vessel. Linking occurs at the CDO level.

Discharge

The grid content is organized into 3 layers:

Item: unique consignment item for example, a container number.
Packaging: packages within the consignment item are shown underneath the item. This is only generated from import messages.
Action: contains the instruction for the consignment, such as Hold or Clear.

Filter Results

The exceptions can be filtered by way of the following. Applied filters are cleared upon the change of Exchange Type (Load/ Discharge).

Vessel Visit:
View Vessel Visit:
Date:
Exchange Type:
Clear Filters:
Select by Transship:
Importer / Exporter:
Status:
Cargo Type:
Unchecked Messages:
Search:
CSV:

Detailed View

Open the detailed view pop up page for the corresponding item by clicking icon:

The detailed view provides further information not shown in the grid. The user can export all columns on the detailed view grid by way of CSV file by clicking icon:

The Customs page allows users to:

View details of Customs messages linked to a vessel visit
Unlink CEDOs from a vessel
View CEDO details including ‘issued’ and ‘received’ date information
View full declaration details including current and previous versions
Filter and sort messages by:
- Vessel Visit
- Message received Date range
- Exporter
- Clearance Status
- Cargo type
- Checked status
Search for multiple Cargo Items
Mark vessels as ‘clear for load’

Functions

Vessel Visit filter

The Vessel Visit filter allows users to filter by vessel and see all CEDOs that have been linked to the vessel.

Vessel Visit details

Next to the Vessel Visit search is a Vessel Visit Details icon.

Clicking on the icon will display the vessel visit details:

CEDO Received Date Range Filter

The Received filter allows users to filter results by the date the CEDO messages were received.

The display defaults to the date the first message received and the date the latest message was received.

Exporter Filter

The Exporter filter allows users to select an exporter from a dropdown list.

Clearance Status Filter

The Status filter allows users to filter by Status types. There are three Status types:

Clear
Hold
Cancelled

Cargo Type filter

The Cargo Type filter allows users to filter by Cargo types. The Cargo Types include: Container, BBK, Bulk and Vehicle.

Unchecked messages filter

The Unchecked Messages filter allows users to display all the CEDOs they have not yet checked/reviewed.

The check box at the start of each row is expected to be checked by the user as they work through their Load List document.

Search messages by keyword

Users can copy and paste multiple Bill of Lading or container numbers to search all the messages received. The system will search for the values in both the Cargo Item and Container Number columns.

Unlink CEDOs from a Vessel

This function gives users the ability to unlink a CEDO message from a vessel that may have incorrectly been linked. When a CEDO is unlinked, it will be moved from the Customs page to the Customs Exceptions page.

Note that if an item is unlinked all items associated with the CDO are unlinked.

View message details

If the view document icon is clicked, all information provided by NZ Customs is displayed, if the icon for multiple documents is displayed, it indicates there are more than one version of the same CEDO, a status change may have received (Hold/Clear) or the CEDO may have a content change.

Mark vessels as Clear for Load

This is a user decision and not automated by the system, when the user attempts to click Clear for Load the system will present a warning if there unchecked CEDOs.

It is up to the user to decide when to flag the vessel clear to load

a. if the button is pink, click to update the vessel to ‘Clear for Load’