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Date: defaults to the first and last day of the received messages (exception messages).
Exchange Type: ‘Discharge’ refers to imports (CIDO records) and ‘Load’ refers to exports (CEDO records).
Location: Allows the user to select messages for a specific default customs-controlled area (CCA) Destination, for Port of Tauranga this is Sulphur Point or the Mount. The Mount will show as default.
Cargo Type: filter messages in the grid by cargo types, Container, Breakbulk, Bulk, Vehicle. The filter icon
clears this selection. Shipment Direction:
Vessel: the drop-down list of vessels is derived from the unique vessel names found in the messagesdisplayed. This is not a vessel visit search, it only searches the values vessel name as in the messages (Vessel Voyage).
Status: when filtering with 'Status', it searches the status at the item level, not action (for imports).
Search: free text search is available. Note: this does not allow for spaces which will result in a new line.
Detailed View
Assign to Vessel Visit
Display Exceptions Records
All exceptions are displayed at the item level. If an item is linked to a vessel, all other items on the same CDO (Customs Declaration) are also linked to that vessel visit, as linking occurs at the CDO level.
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Filters
Date Filter
The date range shows by default the first and last day of the received messages.
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Cargo Type Filter
User can filter messages by Cargo Type, including: Container, BBK, Cargo, Vehicle
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Vessel Filter
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Clearance Destination Filter
Users can select a Clearance Destination form the drop-down list. For Port of Tauranga this is the Mount or Sulphur Point. BBMS is configured to show Mount as default.
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Keyword Search Filter
This is text search; users can cut and paste values from a spreadsheet i.e. Cargo Items (one or more container numbers/BOLs). BBMS searches both Cargo Item and Container Number columns for a match.
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Assigning Exceptions to a Vessel Visit
The screen displays all exception messages, these are messages that failed to automatically match to a Vessel Visit. Each exception message will display the reason why message was not originally matched.
Exception messages can be manually assigned to a Vessel Visit (vessels in the select box are from the dashboard page).
The steps to manually assign an exception message to a vessel visit are:
Tick the box next to the exception message from the exception records list
Look for the vessel visit on the vessel visit search and make sure vessel visit is correct (both Vessel and Voyage number matches)
Click on assign to vessel visit
When it’s assigned the customs exception is removed from the screen and can now be view on the Customs page.
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A manual vessel visit can be added by clicking on “Add vessel visit“ and manually enter details |
Open the detailed view pop up page for the corresponding item by clicking icon: 
The detailed view provides further information not shown in the grid. The user can export all columns on the detailed view grid by way of CSV file by clicking icon: 
Example of Detailed View
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Assign to Vessel Visit
The reason for the exception is displayed under grid heading “Exception”. The user will need to refer to these messages and assign the item to a vessel visit.
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To do this:
Select the tick box for the exception items that are to be linked.
Select the Vessel (and voyage) in the vessel visit search for linking.
Click “Assign to Vessel Visit”. This will remove the chosen items from the Exceptions page as they can now be found in the Customs page.
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The selected Vessel Visit details pop up when clicking icon:  |
Add Vessel Visit
To manually add a Vessel Visit, click “Add Vessel Visit” which will prompt a pop up window with fields to complete and ‘Save’. For example:
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